Here were a few ideas:
1. Hold a planning meeting (that's only if you didn't have a set date).
2. Notify the Police Department - Contact your local police dept. to find out which permits, if any are needed.
3. Enlist your community's help - Local businesses may donate prizes or gift certificates. Or find out if your town's community relations police officer can stop by for a safety talk or K-9 unit demonstration.
4. Map out the menu - One proven method: Ask each family to bring beverages and a main dish (Such as ready-to-grill burgers) for their own members, as well as a salad, side dish or dessert to share. A few backyard grills wheeled to a central spot provide the perfect place for each partygoer to cook up a hamburger, chicken breast or bratwurst.
5. Think of Safety - Before the party discuss ways to ensure adult supervision around grills. Also, consider food safety (e.g., don't keep perishable foods, such as ground beef or mayo-based salad outdooors for longer then an hour, it's better to cook and serve in smaller batches).
5. Include activites for all ages - Recruit teens, an often-overlooked age group, to help run activities.
Then try these outdoor diversions. ALL AGES:
Scavenger Hunt, relay races, Hula Hoop contest. KIDS: Sidewalk chalk-art competition (with a prize for everyone), face painting, decorated bike and ride parade. TINY TOTS: Bubble-blowing, beanbag toss.
I thought those were great! Hope maybe you can use some of the ideas!
Christine in Texas